Skip to main content

Privacy Policy

Last Updated: October 17, 2025

This Privacy Policy explains how Ephyra Collective (“Ephyra Collective,” “we,” “our,” or “us”) collects, uses, discloses, and protects your personal information when you visit https://ephyracollective.com (the “Site”) and when you interact with our related services (the “Services”).

We are committed to protecting your privacy and ensuring that your personal data is handled transparently and responsibly in compliance with applicable global data protection laws — including the EU General Data Protection Regulation (GDPR), UK Data Protection Act, and the California Consumer Privacy Act (CCPA).

1. Who We Are

Ephyra Collective operates as a worldwide recruiting and management intermediary for content creators and management agencies. Our Site is used to gather applications from creators, connect them with verified agencies, and facilitate communication and collaboration between both parties.

If you have any questions about this Privacy Policy or how we process your data, you can contact us at:

Ephyra Collective
Email: contact@ephyracollective.com
Website: https://ephyracollective.com
Headquarters: Remote – Global Operations

2. Information We Collect

We may collect and process the following categories of personal information depending on your interaction with our Site and Services:

a. Information You Provide Directly

When you interact with us (e.g., by filling out an application form, contacting us, or subscribing to updates), you may provide:

  • Full name

  • Email address

  • Phone number or WhatsApp contact

  • Social media links or portfolio URLs

  • Country of residence

  • Age confirmation (18+)

  • Photos or content submissions (when voluntarily provided)

  • Any additional information you choose to include in your communication or form responses

b. Information Collected Automatically

When you visit our Site, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Time zone and location (approximate)

  • Pages visited, duration, and referring website

  • Cookies and tracking data (see Section 8)

c. Information from Third Parties

We may receive limited data from trusted third parties such as:

  • Advertising platforms (Meta, Google, etc.)

  • Application management tools (Tally, Airtable, or similar)

  • Communication services (e.g., WhatsApp, Telegram, or email integration)

3. How We Use Your Information

We use your information for the following purposes:

  1. To Process Applications:
    Evaluate and match applicants (creators) with appropriate management agencies.

  2. To Communicate:
    Send updates, respond to inquiries, or provide onboarding instructions.

  3. To Improve Our Services:
    Analyze Site performance, optimize user experience, and enhance our processes.

  4. For Legal Compliance:
    Maintain records as required by applicable laws, prevent fraud, and ensure platform integrity.

  5. Marketing Purposes:
    With your consent, we may send promotional materials or newsletters about opportunities and updates related to Ephyra Collective.

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), the UK, or similar jurisdictions, we process your personal data under one or more of the following legal bases:

  • Consent: You have given clear consent for us to process your personal data for specific purposes.

  • Contract: Processing is necessary for a potential or existing contract between you and Ephyra Collective.

  • Legal Obligation: Processing is necessary for compliance with legal obligations.

  • Legitimate Interests: Processing is necessary for our legitimate business interests (e.g., improving services, preventing fraud), provided your rights are not overridden.

5. How We Share Information

We respect your privacy. We do not sell your personal data.

We may share your information only in the following limited circumstances:

  1. With Trusted Partners:
    To connect creators with verified management agencies or partners strictly for collaboration purposes.

  2. With Service Providers:
    Third-party tools that support our operations (such as hosting, analytics, and email communication platforms). These providers only process data according to our instructions and are bound by confidentiality agreements.

  3. For Legal Reasons:
    To comply with applicable laws, enforce our Terms, or protect our rights, users, and the public.

  4. Business Transfers:
    In the event of a merger, acquisition, or asset sale, your data may be transferred as part of the transaction.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required by law.

When data is no longer needed, it will be securely deleted or anonymized.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of the personal data we hold about you.

  • Correction: Request correction of inaccurate or incomplete data.

  • Deletion (“Right to be Forgotten”): Request that we delete your personal information.

  • Restriction: Request to limit how we process your data.

  • Portability: Request transfer of your data to another service.

  • Objection: Object to certain types of data processing (e.g., marketing).

  • Withdraw Consent: Withdraw consent where processing is based on consent.

To exercise any of these rights, contact us at privacy@ephyracollective.com.
We will respond within the legally required timeframe (typically 30 days).

8. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to improve functionality, measure performance, and personalize user experience.

Types of Cookies We Use

  • Essential Cookies: Necessary for basic Site operation.

  • Analytics Cookies: Help us understand how visitors use the Site (e.g., Google Analytics).

  • Functional Cookies: Remember preferences and enhance usability.

  • Advertising Cookies: (If enabled) Used to deliver targeted ads and measure campaign effectiveness.

You can manage or disable cookies through your browser settings. However, some parts of the Site may not function properly if you disable cookies.

9. International Data Transfers

As a globally operated platform, your data may be transferred and stored outside your country of residence.
We ensure such transfers comply with applicable data protection standards, using safeguards such as contractual clauses or equivalent protection measures.

10. Data Security

We take security seriously and implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

However, no system or transmission over the Internet is completely secure, and we cannot guarantee absolute security.

11. Children’s Privacy

Our Site and Services are not intended for individuals under 18 years of age.
We do not knowingly collect personal information from minors. If we learn that we have collected data from someone under 18, we will promptly delete it.

12. Third-Party Links

Our Site may include links to external websites or platforms.
We are not responsible for the privacy practices or content of such third-party websites.
We encourage you to read their privacy policies before providing any personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations.
The latest version will always be posted on this page with a revised “Last Updated” date.
Continued use of our Site after such updates constitutes your acknowledgment and agreement to the new terms.

14. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or our data handling practices, please contact us at:

Ephyra Collective
Email: privacy@ephyracollective.com
Website: https://ephyracollective.com
Worldwide Operations Office: Remote – Global Operations